Administrative Assistant
Job Type: Full time salaried. We have a four day work week! Work is performed in the office with pre-scheduled Mondays or Fridays off.
Location: 9245 N Meridian St, Suite 333, Indianapolis IN 46260
About the Position: The Administrative Assistant will provide support to all members of our team. Specific responsibilities that are aligned with this position may include but are not limited to:
• Assist Controller with accounting tasks or projects
• Manage/request current tenant COI’s and renewals
• Manage/request current vendor COI’s and renewals
• Collect/print receipts, add detail
• Reconcile receipts against credit card billings, submit credit card statement with detail to accounting
• Coordinate scheduling for maintenance technician
• Enter and track maintenance work orders
• Follow up on open work orders
• Property inspections – review for work orders, report issues to property managers
• Calculate and submit maintenance hours for payroll and chargebacks
• Determine tenant bill-back charges
• Coordinate Transit insurance, repairs, records, etc
• Manage Transit GPS account – track as needed
• Master property binders – manage, update data, and distribute changes to employees
• Manage property keys
• Assist with tenant holiday gifts, tenant appreciation events, etc
• Create & maintain tenant HVAC preventative maintenance program and retail sales report tracking
• Other duties as assigned
• Assist with answering office phones and doorbell
Requirements:
• High School Diploma
• Must be able to pass a background check, reference check, and prior employment verification
• At least 2 years of administrative support experience (preferably within commercial real estate, property management, construction, or other related industries)
• Microsoft Office proficiency (Word, Excel, Outlook, etc.)
• Excellent communication skills, both written and verbal
• High level of interpersonal skills and ability to work well in a team atmosphere
• Problem solver
• Service oriented
• Very strong attention to detail
• Ability to work under time pressure, multi-task, and adapt to changing requirements with a positive attitude
• Ability to work independently and efficiently with light supervision
• Experience/familiarity with Yardi software a plus
Position Benefits:
• 4 day work week!
• Generous PTO program
• Paid holidays, bereavement and jury duty leave
• Fortune 500 equivalent benefit package through our PEO including health insurance (the company pays 75% of an HDHP toward any of our plans), 401k, dental, vision, life insurance, and many other benefits
• Business casual dress code (jeans are allowed)
• We like to have FUN at work!
Please email your resume for consideration to ghughes@halakar.com